MINUTES OF THE REGULAR MEETING OF THE PAXTON-BUCKLEY-LODA COMMUNITY UNIT SCHOOL DISTRICT NO. 10 BOARD OF EDUCATION OF FORD, CHAMPAIGN, VERMILION, IROQUOIS, AND LIVINGSTON COUNTIES OF THE STATE OF ILLINOIS HELD WEDNESDAY, DECEMBER 13, 2006 AT 7:00 P.M. AT THE PAXTON-BUCKLEY-LODA BOARD ROOM IN PAXTON, ILLINOIS.

President Mike Short called the meeting to order at 7:10 p.m.

Upon roll call, the following board members answered present: Dawn Bachtold, David Dowling, Jeff Jarboe, Mike Short, Phillip Duling, Shawn Young, and Dean Swan.

Others present were Andy Bennett, Bob Kerns, Trent Eshleman, Jeff Graham, Cliff McClure, John Rawdin, Stan Daro, Amy Teske, Tara Tighe, Marilyn Weber, Marvin Barger, Christine Williams, Barry Wright, Jim Shields, Stan Daro, and Rocio Arroyave-Jamison.

Dean Swan moved to approve the minutes of the previous meeting. Jeff Jarboe seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

Dawn Bachtold moved to approve the Treasurer’s Report. Jeff Jarboe seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

Dave Dowling moved to approve payment of all current bills. Dean Swan seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

Dean Swan read a letter from Karen Foster advising she will retire at the end of the 2008/2009 school year.

Dean Swan read a letter from Jean Meuser advising she will retire at the end of the 2008/2009 school year.

Dean Swan read a letter from Kathleen Forsyth advising she will resign from her position as Teacher Aide effective January 12, 2007.

Dean Swan read a letter from Joshua Kinney advising he will resign from his position as Custodian effective January 5, 2007.

At this time, Mr. McClure advised the Board on the various committee meetings that took place.

Mr. McClure advised the Board the insurance committee met the Thursday after the last board meeting. The committee discussed last year’s staff health insurance questionnaire. The insurance committee is happy with the results of the questionnaire as it revealed staff members are interested in a better dental plan, vision plan, and fitness center membership. Mr. McClure advised the Board that some of the insurance committee members are looking into pricing other dental and vision plans and area fitness center costs.

Mr. McClure advised the Board the building and grounds committee met. A discussion was held regarding the lobby bathrooms at the High School and the potential to prepare bids to make the bathrooms ADA compliant. Scot Fairfield was in attendance at the meeting and is making modifications to the layouts of the bathrooms. A discussion was held regarding Eastlawn’s office and how its current location is difficult to access but is ADA compliant. Mr. McClure advised the Board the office needs a better view of who is entering and exiting the building. Mr. McClure informed the Board this project is approximately 6 to 18 months down the road and that Mr. Bennett will be doing most of the labor on this project. A discussion was held regarding the closing items on the Junior High construction project which are still outstanding. The final payment to Nogle & Black and the condensation issue was discussed. Scot Fairfield advised that he has made contact with Nogle & Black. Scot Fairfield also advised he has talked with the sprinkler company, and they want some time to work through the STS fax since there were several items with regard to the sprinkler system. Mr. McClure informed the Board that the current sprinkler system is not a threat to the students or staff. A discussion was held regarding the Junior High gymnasium floor and how the flooring is faulty and has not been corrected. Mr. McClure advised the Board that the Bolte Company and Scot Fairfield are discussing the situation and working on a plan of remediation. Mr. McClure assured the Board that he will keep on this project.

Scot Vogel entered the meeting at 7:25 p.m.

Mr. McClure advised the Board that Bacon and Vanbuskirk are waiting for the doors to the Junior High to be completely fixed. Mr. McClure advised the Board that the all-weather track for the athletic field utilizing construction funds left over from the Junior High building project and the visitor bleachers will be advertised on January 3, 2007 and will be due on February 8, 2007 at 2:00 p.m.

Mr. McClure advised the Board that the extra-curricular committee met. A discussion was held regarding a code of conduct for students, staff, parents, and coaches. The committee invited both athletic directors, John Overstreet and Kelli Vaughn, to attend the meeting, as well as Jim Zenner. Mr. McClure advised the Board that John Overstreet did some research with regard to the code of conduct from different schools and the IHSA. The committee decided to form a diverse committee consisting of board members, committee members, and community members. Mr. McClure advised the Board that the committee wants the district to be proactive with regard to the conduct of its athletes, students, parents, and coaches. Mr. Zenner asked to be a part of this diverse committee. Mr. McClure advised the Board the subject of bringing back an interscholastic golf program to the district was discussed. Issues such as program finance, facilities available to the program, and how to build the program back up was discussed. Mr. McClure advised the Board that the committee also discussed the fact that the district has not increased the elementary staff and how the district could be scrutinized for spending money on a golf program.

Mr. McClure advised the Board that the transportation committee met. Matt Dickey from Nextel was in attendance at this meeting and discussed the potential of having GPS systems placed on the district’s buses and vans. Mr. Dickey advised the Board and Mr. McClure that this system will make district reports easier. Mr. McClure advised the Board a discussion was held regarding having a full-time transportation director mainly for management purposes. Mr. McClure advised the Board that increased Kindergarten routes make it hard for the district and administrators to communicate with Mr. Barger regarding transportation issues. Mr. McClure stated the cost would be no more than $8,223.00 to the district and a large portion of this amount is reimbursable. Mr. McClure advised the Board that Mr. Barger could do a lot of ride-alongs with new bus drivers and would only be a substitute driver instead of full-time. Mr. McClure advised the Board the committee discussed the transportation needs of the district and how the district is in need of a 7 passenger vehicle. He advised the committee to bid for a new 7 passenger van in January 2007. Mr. McClure stated it would cost approximately $28,000.00 for a new van and approximately $16,000.00 for a used van with 10,000 or less miles. Mr. McClure said he would recommend a used van but will bid the project both ways. Mr. McClure informed the Board that the 1999 Chevy van has over 200,000 miles and the newest van will have over 100,000 miles this year. Mr. McClure stated he would like to keep the older van for an extra vehicle. Mr. McClure stated that later this spring the committee could be recommending the district bid for a mini-bus which no CDL is necessary to drive. Mr. McClure reported the committee is interested in obtaining a 14 passenger mini-bus and would like to have some vendors come the night before a board meeting so board members can look at these vehicles. Mr. McClure advised the Board the approximate cost for a new mini-bus is $38,000.00 some of which is reimbursable. Mr. McClure informed the Board that this would be a great savings to the district and that a defensive driving class would be recommended for staff members wanting to drive the mini-bus.

Mr. McClure reported to the Board that the policy committee met and there are several policies to be approved. The committee recommended to approve the following policies: 2:10, 2:20, 2:20E, 2:50, 2:80, 2:110, 2:110E, 2:130, 2:140, 2:150, 2:200, 2:210, 2:220, 2:240, 2:250-E1, 2:250-E2, 2:250-E3, 3:10, 3:40, 3:60, 4:10, 4:40, 4:170, 4:170-AP2, 5:30, 5:30-AP2, 5:90, 5:250, 5:330, 6:15-AP1, 6:15-AP2, 6:60, 6:60-AP, 6:235-E4, 6:250, 6:250-AP, 6:340, 7:270; 7:270-AP, 7:270-E, 8:30, and 8:60. Mr. McClure advised the Board that policy updates have increased dramatically over the past few years and it is hard to keep up with the changes with our current system. The board policy manual notebooks are getting too small for all the updates. Mr. McClure suggested to the Board to have the district go through a customization process with IASB. Mr. McClure explained the process to the Board and how the committee will meet with IASB representatives three times to customize the district policies to make sure it is exact and then place the policies on a CD. Mr. McClure advised the cost of this would be $5,000.00 and could be split across two years of the district’s budget, and then office personnel could download the policy directly to the Internet and become basically paperless. This would allow office personnel to update the board policy manual within 24 hours of approval, and everyone can view it immediately. This would make our board policy manual available to the board members, principals, parents, and community. Mr. McClure explained this procedure would be more manageable and could keep the board manual policy book up-to-date very easily. Mr. McClure stated a representative from IASB will be in attendance at the January board meeting to talk with the Board.

Mr. McClure recommended to the Board to approve the 2006 Tax Levy of the Paxton-Buckley-Loda CUSD No. 10. Phillip Duling made a motion to approve the 2006 Tax Levy of the Paxton-Buckley-Loda CUSD No. 10. Jeff Jarboe seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

At this time, President Mike short read aloud the Operations and Maintenance Resolution. Mr. McClure recommended the Board approve the Operations and Maintenance Resolution as read aloud by President Mike Short. Dave Dowling made a motion to approve the Operations and Maintenance Resolution as read aloud by President Mike Short. Shawn Young seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

Mr. McClure advised the Board that the district has received the final AYP reporting and this will be discussed at a later time. Mr. McClure reported to the Board on focus groups and that students and staff have been surveyed on this issue. Mr. McClure stated there are two levels of focus groups – one at the school level and the other at a district-wide level. Mr. McClure advised this is a good thing to do and a good step in the right direction to reach out to parents and community members.

Mr. McClure recommended to the Board to move the January board of education meeting to January 17, 2007 to allow more time to prepare for board packets. Dawn Bachtold made a motion to approve moving the January board of education meeting to January 17, 2007. Shawn Young seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

Mr. McClure reported to the Board on the Triple I conference which was attended by Phillip Duling, Dave Dowling, and Cliff McClure. Dave Dowling reported to the Board on a session was about increasing the graduation rate. Dave Dowling stated they push the reported AP classes even if the student isn’t going to take the AP test, and they feel this is a good way to push the student. Dave Dowling also stated the student has one teacher for math when they are a freshman and this one teacher follows the student through their four years of high school. This allows the teacher and student to get to know each other and become more comfortable with the learning process. Phillip Duling advised the Board his session dealt with school boards, student learning, having higher expectations for students, and having community involvement. Mr. McClure advised his session dealt with the book Good to Great and talked about a focus group idea.

Mr. McClure recommended to the Board to release bids on January 3, 2007 with regard to the all-weather track and the visitor bleachers and to have bids due on February 8, 2007 at 2:00 p.m. in the board room.

Phillip Duling made a motion to approve the release of bids on January 3, 2007 with regard to the all-weather track and the visitor bleachers and to have bids due on February 8, 2007 at 2:00 p.m. in the board room. Shawn Young seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

Mr. McClure advised the Board that the Illinois School Report Card has not been received yet, and once received, he will report on the results.

Mr. McClure advised the Board that in the board packet is a copy of the superintendent evaluation and to please turn it into Jeff Jarboe this evening.

Mr. McClure advised the Board that each year two board members present diplomas to the graduates and two members need to be appointed for the 2007 graduation ceremonies. Shawn Young and Phillip Duling stated they would present diplomas this year.

Mr. McClure recommended to the Board to approve the following policies: 2:10, 2:20, 2:20E, 2:50, 2:80, 2:110, 2:110E, 2:130, 2:140, 2:150, 2:200, 2:210, 2:220, 2:240, 2:250-E1, 2:250-E2, 2:250-E3, 3:10, 3:40, 3:60, 4:10, 4:40, 4:170, 4:170-AP2, 5:30, 5:30-AP2, 5:90, 5:250, 5:330, 6:15-AP1, 6:15-AP2, 6:60, 6:60-AP, 6:235-E4, 6:250, 6:250-AP, 6:340, 7:270; 7:270-AP, 7:270-E, 8:30, and 8:60. Dave Dowling made a motion to approve the following policies: 2:10, 2:20, 2:20E, 2:50, 2:80, 2:110, 2:110E, 2:130, 2:140, 2:150, 2:200, 2:210, 2:220, 2:240, 2:250-E1, 2:250-E2, 2:250-E3, 3:10, 3:40, 3:60, 4:10, 4:40, 4:170, 4:170-AP2, 5:30, 5:30-AP2, 5:90, 5:250, 5:330, 6:15-AP1, 6:15-AP2, 6:60, 6:60-AP, 6:235-E4, 6:250, 6:250-AP, 6:340, 7:270; 7:270-AP, 7:270-E, 8:30, and 8:60. Jeff Jarboe seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

Mr. McClure recommended to the Board to approve the amended transportation contract and to move Marvin Barger from part-time to full-time transportation director. Dawn Bachtold made a motion to approve the transportation contract and to move Marvin Barger from part-time to full-time transportation director. Dave Dowling seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

Mr. McClure advised the Board of the upcoming High School Christmas band concert scheduled for this Sunday, the article in the Paxton Record about Mitch Wilson and Dan Gee helping a handicapped high school student bowl, Eastlawn’s open house with regard to Ms. Chandler’s trip to Japan, and Dr. Brehm’s project of making the High School and Junior High internet connection wireless.

Mr. McClure recommended the Board approve the resignation of Karen Foster at the end of the 2008/2009 school year. Dean Swan made a motion to approve the resignation of Karen Foster at the end of the 2008/2009 school year. Dawn Bachtold seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

Mr. McClure recommended the Board approve the resignation of Jean Meuser at the end of the 2008/2009 school year. Dean Swan made a motion to approve the resignation of Jean Meuser at the end of the 2008/2009 school year. Dawn Bachtold seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

Mr. McClure recommended the Board approve the resignation of Joshua Kinney as custodian with an effective date of January 5, 2007. Dean Swan made a motion to approve the resignation of Joshua Kinney as custodian with an effective date of January 5, 2007. Dawn Bachtold seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

Mr. McClure recommended the Board approve the resignation of Kathleen Forsyth as a teacher aide with an effective date of January 12, 2007. Dean Swan made a motion to approve the resignation of Kathleen Forsyth as a teacher aide with an effective date of January 12, 2007. Dawn Bachtold seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

Dawn Bachtold made a motion to adjourn the meeting. Dave Dowling seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

Meeting adjourned at 8:10 p.m.

President, Board of Education Secretary, Board of Education