MINUTES OF THE REGULAR MEETING OF THE PAXTON-BUCKLEY-LODA COMMUNITY UNIT SCHOOL DISTRICT NO. 10 BOARD OF EDUCATION OF FORD, CHAMPAIGN, VERMILION, IROQUOIS, AND LIVINGSTON COUNTIES OF THE STATE OF ILLINOIS HELD WEDNESDAY, APRIL 12, 2006 AT 7:00 P.M. AT THE PAXTON-BUCKLEY-LODA BOARD ROOM IN PAXTON, ILLINOIS.

President Mike Short called the meeting to order at 7:00 p.m.

Upon roll call, the following board members answered present: Dawn Bachtold, David Dowling, Phillip Duling, Jeff Jarboe, Mike Short, Dean Swan, and Shawn Young.

Others present were Andy Bennett, Carol Camp, Paige Maul, Stan Daro, Nancy Dewey, Trent Eshleman, Jeff Graham, Tara Tighe, John Rawdin, John Perkins, Dave Harber, Brad Pickens, Sheila Pickens, Mike Brehm, John Overstreet, Christine Williams, Cliff McClure, Marilyn Weber, and Joel Cluver.

Dave Dowling moved to approve the minutes of the previous meeting. Shawn Young seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

Dean Swan moved to approve the Treasurer’s Report. Jeff Jarboe seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

Dave Dowling moved to approve payment of all current bills. Dawn Bachtold seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

With regard to notices and communications, Dean Swan read a letter from the Junior class inviting the Board of Education to the Junior/Senior prom on Saturday, April 29, 2006 at 8:00 p.m. at Warden Martin in Champaign, Illinois.

Dean Swan read a letter dated March 31, 2006 directed to Dr. Perkins from Ellen Ericson resigning her position as High School Spanish teacher at the close of the 2005/2006 school year.

Dean Swan read a letter dated March 26, 2006 directed to Mr. McClure from Dwain Nance resigning his position as High School Math teacher at the close of the 2005/2006 school year.

Dean Swan read a letter dated April 11, 2006 directed to Mr. McClure from Mark Portwood resigning his position as High School Varsity Boys Basketball Coach effective immediately.

Dean Swan read a letter dated April 11, 2006 directed to the Board of Education from the High School FBLA sponsors regarding the National FBLA Leadership Conference in Nashville, Tennessee from June 29 – July 2, 2006. Three PBL High School students will be attending this conference, namely Mark Frichtl, Laura Dowling, and Shawn Hilgendorf. As in the past, the FBLA sponsors are asking the Board of Education for their monetary support in order to offset the costs of attending this conference.

Mike Short advised visitors to direct any questions or comments to the Board of Education at this time. No visitors addressed the Board of Education.

With regard to committee reports, Mr. McClure discussed the polices that were approved by the policy committee, namely 2:30, 2:50, 2:210, 4:60, 4:150, 5:90, 5:100, 5:100-AP, 5:280, 6:100, 6:100-AP, 6:180, and 8:90. With regard to 4:60 concerning purchases and contracts, Mr. McClure advised the main change made is the dollar cap on contracts to be signed by the Superintendent without Board approval. The dollar amount was increased from $5,000.00 to $15,000.00. With regard to 5:150-AP concerning personnel records, Mr. McClure advised the Board our current procedures for personnel records are consistent with the policy in place. With regard to 5:50 concerning school wellness, Mr. McClure advised the Board the district is required to have a Wellness Plan in effect by August 16, 2006 and advised to wait on this policy until a plan is in place. With regard to 6:100 and 6:100-E concerning animals in school, Mr. McClure advised the Board this issue is addressed in the school handbook. With regard to 7:340-E1, Mr. McClure advised that Chris Miller suggested that the district approve this policy and place in all student handbooks. Mr. McClure recommended to the Board to approve these policies later in the body of the meeting.

With regard to the building committee, Mr. McClure advised the Board the district received a proposal from Real Designs of Champaign, Illinois for the window treatments for the Junior High, which includes the art room, Junior High office, 23 classrooms, chorus and band room, board room, and the superintendent’s office in the amount of $8,524.00. The building committee’s recommendation is to use construction funds for this project. The proposal amount includes labor and installation.

Mr. McClure advised the Board the district received an acoustical proposal from Golterman & Sabo of St. Louis, Missouri. The current proposal allows for 50 panels to be installed in the gym. With 50 panels, this will not allow sufficient room for any type of stencils on the gym walls. Mr. McClure advised he is going to meet with Dennis Voss from Golterman & Sabo regarding a new proposal for 30 panels only. With regard to the color of the panels, Scot Fairfield suggested a camouflage color on one wall and a different color on another wall. Dean Swan stated the proposal for $11,986.00 contains unit pricing, and the number of panels will decide the cost. It was discussed that if the District received a new proposal for approximately $8,000.00, the Board would recommend proceeding with the project with the exception the district would install the panels. It was agreed to proceed with the knowledge that the new proposal will be less than $8,000.00.

With regard to the bid opening, Mr. McClure advised the Board there were four companies that placed bids for the Clara Peterson roof project. Bennett & Brosseau Roofing, Inc. was the low bid in the amount of $80,300.00. Scot Fairfield prepared a letter confirming all the aspects of the bid looked good. Scot advised he will prepare a contract as soon as the bid has been approved through Health Life Safety Funds. Mr. McClure advised that the bids received were less than anticipated and recommended to the Board to accept the bid in the amount of $80,300.00 from Bennett & Brosseau Roofing, Inc.

Mr. McClure advised the Board on the open punch list from Skillman Corporation of outstanding items at the junior high. Mr. McClure stated he and Mr. Bennett are overseeing work on these items.

With regard to the all-weather track, Mr. McClure advised the Board Midwest Track Builders had been here to discuss the potential of an all-weather track to be installed. The early stages of the final plan are being put together for potential costs. Midwest Track Builders advised they could have the track installed before the start of fall activities. Mr. McClure stated the estimates for this project are less than anticipated. Dean Swan stated that the all-weather track is not going to be that involved as far as excavating the land. John Overstreet advised that the football goal posts will not have to be moved with the installation of the all-weather track and stated the bleachers will be within one to two feet of the track, which is similar to other school districts with a track.

With regard to the finance committee, Mr. McClure advised the Board the finance committee met recently. During the 2003/2004 school year, Mr. McClure explained the Education Fund did not receive early tax money and how those numbers are somewhat misleading. Mr. McClure advised that Building, Transportation, and Education Funds for this year are running on target. However, Mr. McClure’s concern is the district is taking some hits right now. A discussion was held regarding farmland assessments and the district’s EAV.

With regard to the insurance committee, Mr. McClure advised the Board that the insurance committee met recently. The committee is waiting to receive some information from one of our health care providers regarding health insurance rates for next year. Mr. McClure advised the committee will have rate information to provide to the Board at the May meeting. Mr. McClure stated the committee has put together a survey to give to staff before the end of the school year regarding benefits offered through the district. This survey will be placed online by Dr. Brehm for staff to complete.

With regard to old business, Mr. McClure introduced Dave Harber to give the Board an update on the PBL School Improvement Plan. Dave Harber advised the Board there will be a professional development day on May 5, 2006. Then, Dave Harber introduced Christine Williams. Christine Williams advised the Board that they have asked teachers to place their quarter plans into monthly plans. Christine Williams stated they are getting things fine tuned as to what we want to teach and when. She advised that Nancy Taylor, a retired teacher from PBL, has agreed to present an ADHD presentation and to work with our teacher aides. Christine Williams stated the survey the staff filled out from the October 2005 professional development day reveals that the district has come a long way. Dave Harber added that they want to give a survey every year and advised the Board they will have a final copy of the district’s school improvement plan at next month’s meeting.

Mr. McClure recommended to the Board to approve the job descriptions for the following categories of employment: Payroll Specialist, Records Clerk, Bookkeeper, Director of Food Service, and Director of Operations and Maintenance. Phillip Duling moved to approve the job descriptions for the following categories of employment: Payroll Specialist, Records Clerk, Bookkeeper, Director of Food Service, and Director of Operations and Maintenance. Shawn Young seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

Mr. McClure introduced Jeff Graham to the Board. Jeff Graham advised he will be the summer school administrator and gave a brief overview of the plans for the 2006 summer school and advised teachers that have an interest in positions have been contacted.

With regard to the Clara Peterson roof bids, Mr. McClure recommended the Board approve the roof bid from Bennett and Brosseau for $80,300.00 including the alternate. Dean Swan moved to approve the Clara Peterson roof bid of Bennett & Brosseau in the amount of $80,300.00. Dave Dowling seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

With regard to window treatments to the Junior High and acoustical panels for the Junior High gym, Mr. McClure recommended the Board approve the bid from Real Designs in the amount of $8,524.00 for window treatments to the art room, Junior High office, 23 classrooms, chorus and band room, board room, and the superintendent’s office, and if Gordon and Savo’s revised proposal for the 30 acoustical panels for the Junior High gym is $8,000.00 or less to proceed with this project with the district installing the panels. Dawn Bachtold moved to approve the bid from Real Designs in the amount of $8,524.00 for window treatments to the art room, Junior High office, 23 classrooms, chorus and band room, board room, and the superintendent’s office and if Gordon and Savo’s revised proposal for the 30 acoustical panels for the Junior High gym is $8,000.00 or less to proceed with this project with the district installing the panels. Dave Dowling seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

With regard to the IHSA and IESA contracts, Mr. McClure recommended to the Board to approve the contracts for the 2006/2007 school year with IHSA and IESA.

Dean Swan moved to approve the 2006/2007 school year contracts with IHSA and IESA. Dawn Bachtold seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

With regard to the audit contract, Mr. McClure recommended the Board approve the 2006 audit contract of Russell Leigh in the amount of $5,100.00. Mr. McClure advised that this year’s contract reflects a $100.00 increase from last year’s contract. Mr. McClure advised the Board that Marilyn and Lynn appreciate the job the auditor provides for the district and are satisfied with his services. Dave Dowling moved to approve the 2006 audit contract of Russell Leigh in the amount of $5,100.00. Shawn Young seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

With regard to the athletic code, Mr. McClure introduced John Overstreet to the Board. John Overstreet addressed many issues regarding the athletic code and the upcoming changes. Some of the issues had to deal with the number of classes a student must pass in order to be eligible, imposing more severe punishments for second and third offenses by a student, student’s attendance for the last 4 periods of school in order to participate in a practice or sporting event on the same day, conflicts with students attending multiple extra-curricular activities on the same day, and clarification on sign out sheets for students at away sport events.

With regard to the student handbooks, Trent Eshleman addressed the Board with regard to Clara Peterson’s anticipated changes to its student handbook. The changes included the wording to the gifted program to “may offer” a gifted program, students bringing jump ropes to school, a $10.00 limit to lunch charges, no book bags with wheels, and restrictions for the color of hair dye used by the students. A discussion was held regarding students using hair dye at school and issues that may arise with this restriction. Tara Tighe addressed the Board with regard to Eastlawn’s anticipated changes to its student handbook. The changes included updating the school calendar, adding faculty and staff’s e-mail addresses, updating administration information, safety concerns with regard to crosswalks at designated areas, keeping students’ cell phones off and in book bags or lockers during school, and changing the language with regard to the gifted program to “may offer”. Jeff Graham addressed the School Board with regard to the Junior High’s anticipated changes to its student handbook. The changes included pre-arranging homework/tests when a student must leave school early due to an athletic event, student dress code, truancy, fire and tornado drill procedures, homework when a student is ill, and deleting “fetch” passes with regard to the library. John Rawdin addressed the Board with regard to the High School’s anticipated changes to its student handbook. The changes included making the table of contents more “user friendly”, reworking credit and requirements for graduation to reflect new state graduation requirements, new lunch charge and lunch card information, extra-curricular guidelines, changing “in-school suspension” to “re-directed studies”, changing Saturday school to Friday night school, changing language with regard to student’s vacation days allowed, director of Title IX and VI, changing tardy policies, and military recruitment. Mr. McClure advised the Board at next month’s meeting is when action will be taken on these potential changes to the student handbooks.

With regard to board policy changes, Mr. McClure recommended the Board to adopt the changes to policies 2:30, 2:50, 2:210, 4:60, 4:150, 5:90, 5:100, 5:100-AP, 5:150-AP, 5:280, 6:100, 6:100-AP, 6:180, 8:90. Dave Dowling moved to approve policies 2:30, 2:50, 2:210, 4:60, 4:150, 5:90, 5:100, 5:100-AP, 5:150-AP, 5:280, 6:100, 6:100-AP, 6:180, 8:90. Dawn Bachtold seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried. Mr. McClure advised the Board to leave their policy manuals after the meeting so Amy could update everyone’s manual.

With regard to our agreement with Education for Employment, Mr. McClure advised the Board EFE oversees our vocational programming. EFE manages our portion of grants allotted to PBL which includes the Perkins Grant and CTEI. Mr. McClure advised the difference in what the district is asking is that approximately every other month EFE conducts a board meeting. EFE also has an Executive Board which conducts meetings too. Mr. McClure advised the proposed change in the Resolution does not prohibit him from going to these meetings. Mr. McClure added that Sean McLaughlin keeps the district well-informed and is willing to give information to the district. President Mike Short read the proposed Resolution aloud. Mr. McClure recommended to the Board to accept the Resolution as read by President Mike Short. Dean Swan moved to approve the Resolution as read aloud by President Mike Short. Dawn Bachtold seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

At this time, Mr. McClure acknowledged Dr. Mike Brehm. Mr. McClure advised the Board that PBL received another excellence award as one of the top ten websites in the State of Illinois. Mr. McClure also acknowledged Peg Chandler. Mr. McClure advised the Board that Peg Chandler received a scholarship called the Japan Fulbright Memorial Fund Teacher Program.

Dawn Bachtold made a motion to go into closed session to discuss the appointment, employment, compensation, and performance of specific employees of the public body. Phillip Duling seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

Closed session began at 8:52 p.m.

Dave Dowling moved to come out of closed session. Dawn Bachtold seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

Closed session ended at 9:34 p.m.

Dawn Bachtold made a motion to accept the resignations of Dwain Nance as High School Math teacher at the close of the 2005/2006 school year, Mark Portwood as High School Boys Basketball Varsity Coach, and Ellen Ericson as High School Spanish teacher at the close of the 2005/2006 school year. Dean Swan seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

Jeff Jarboe made a motion to approve Rick Johnson as Junior High Head Baseball Coach. Phillip Duling seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

Dave Dowling made a motion to approve Rick Johnson as Junior High 8^th Grade Boys Basketball Coach. Shawn Young seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

Shawn Young made a motion to approve Kelli Vaughn as Junior High Athletic Director. Phillip Duling seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

Dean Swan made a motion to approve the reassignment of Michele Coe from 5^th grade teacher to 3^rd grade teacher. Jeff Jarboe seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

Dave Dowling made a motion to approve the reassignment of Sue Harber from 5^th grade teacher to Special Education teacher at Eastlawn. Dean Swan seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

Shawn Young made a motion to adjourn the meeting. Jeff Jarboe seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried.

Meeting adjourned at 9:39 p.m.

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President, Board of Education Secretary, Board of Education