MINUTES OF THE REGULAR MEETING OF THE PAXTON-BUCKLEY-LODA COMMUNITY UNIT DISTRICT NO. 10 BOARD OF EDUCATION OF FORD, CHAMPAIGN, VERMILION, IROQUOIS AND LIVINGSTON COUNTIES OF THE STATE OF ILLINOIS HELD WEDNESDAY, JULY 16, 2003 AT 7:00 P.M. IN THE PAXTON-BUCKLEY-LODA HIGH SCHOOL IN PAXTON, ILLINOIS.
President Mike Short called the meeting to
order at 7:00 p.m.
Upon roll call, the following board members answered present: David Dowling, Jeff Jarboe, Jean Schwartz, Al Schweighart, Mike Short and Dean Swan. Steve Bloomstrand was absent.
Others present were Andy Bennett, Rick
Brackmann, Mike Brehm, Will Brumleve, Jason Ellerbe, Trent Eshleman, Jim
Flaherty, Jeff Graham, Justin Kean, Bill Lee, Cliff McClure, John Rawdin, Lynn
Rubarts, Brian Taylor, Jean Thackery, Marilyn Weber, Mike White, Cody Wyman,
and Therese Wyman.
Jeff Jarboe moved to approve the minutes of
the previous meetings. David Dowling
seconded the motion. Upon roll call, all
members present voted aye, there being no nay votes the motion carried.
Jean Schwartz moved to approve the
Treasurer’s Report. David Dowling
seconded the motion. Upon roll call, all
members present voted aye, there being no nay votes the motion carried.
Dean Swan moved to approve payment of all
current bills. Jean Schwartz seconded
the motion. Upon roll call, all members
present voted aye, there being no nay votes the motion carried.
Mr. McClure introduced Cody Wyman who was the
Future Farmers of America Star Award winner.
Cody was the first student from Paxton-Buckley-Loda to ever be honored
with this prestigious award. The board
commended Cody on his hard work in achieving this honor.
Mr. McClure introduced Mike Brehm who gave a
report on the conclusion of summer school, which ended on Friday, July 11,
2003. Mr. Brehm gave the board a handout
of the progress that was made by the students during summer school and he felt
that it was very successful.
Mr. McClure informed the board that the
Junior High roof has been completed by the JVC Company. Scot Fairfield will inspect the roof on July
16th. Mr. McClure has
received a bill from the JVC Company for a total of $39,550. Mr. McClure recommended that the board
approve the payment of this bill pending receipt of the roof warranty. Dean Swan moved to approve the payment of the
JVC Company bill pending receipt of roof warranty. David Dowling seconded the motion. Upon roll call, all members present voted
aye, there being no nay votes the motion carried.
Mr. McClure introduced Andy Bennett to
discuss the on-going summer maintenance projects. Mr. Bennett informed the board that the
cleaning and painting at each school is still being completed. The Clara Peterson parking lot is finishing
up and they have completed half of the Junior High playground. The tile removal project at the Clara
Peterson is in progress.
Mr. McClure informed the board that the
Governor has still not signed the capital budget that contains the
appropriation for school construction.
Mr. McClure handed out to the board members a contractor recommendation
packet along with a budget analysis. He
also updated the board on the building committee meeting held on July 16th
at the Unit Office. The purpose of the
meeting was to discuss the accepting of bid packages upon notification of the
construction grant. It was decided at
the meeting that it was the committee’s recommendation to approve the base bid
package plus bid alternate number three.
Mr. McClure requested that the board approve the building committee’s
recommendation of the base bid package plus bid alternate number three. Dean Swan moved to approve the base bid
package plus bid alternate three. Jean
Schwartz seconded the motion. Upon roll
call, all members present voted aye, there being no nay votes the motion
carried. There was also a discussion
regarding the masonry bid package with Roessler Construction. It was the building committee’s
recommendation to allow Roessler to withdraw their bid. A brief discussion was also held regarding
access to the back parking lot during construction. Mr. McClure also informed the board that
there would be a pre-construction meeting with the Unit Office Staff on July 30th
at 1:00 p.m. to discuss the construction and billing process.
Mr. McClure introduced Mike Brehm who
provided the board with an update on the PBL technology plan for the 2003-2004
school year. A written report was
provided in the board packets.
Mr. McClure asked the board to accept a $2500
donation from the PBL Education Foundation for the Kate Kuper Dance Residency
Program. Jean Schwartz moved to approve
the donation from the PBL Foundation. Al
Schweighart seconded the motion. Upon
roll call, all members present voted aye, there being no nay votes the motion
carried.
Mr. McClure informed the board of the
increase in the school district’s comprehensive insurance. A big part of the increase is due to a
significant increase in the worker’s compensation coverage. The school district has had several claims
the past two school years, which has negatively impacted our premium. It has been suggested by an insurance agent
from Insurance Risk Providers the possibility of our District being included in
the assigned risk pool. If it were
determined that the District qualified under that assigned risk category, it
would save the District a substantial amount of money.
Mr. McClure introduced Jason Ellerbe, a youth
football representative who addressed the Board to request the use of the PBL
Football facilities beginning the fall of 2004.
The facilities would include the concession stand, restrooms, football
field, practice area, and press box. The
extra-curricular committee met and discussed this issue and it was their
recommendation to the rest of the board, to approve the youth football request
to use the PBL Football facilities beginning the fall of 2004. Al Schweighart moved to approve the use of
the PBL football facilities by the youth football league. David Dowling seconded the motion. Upon roll call, David Dowling, Jean Schwartz,
Al Schweighart, Mike Short and Dean Swan voted aye, Jeff Jarboe voted nay. Motion carried 5-1.
Mr. McClure recommended the board approve the
release of garbage and pest control proposals for the 2003-2004 school
year. Dean Swan moved to approve release
of garbage and pest control proposals.
Jean Schwartz seconded the motion.
Upon roll call, all members present voted aye, there being no nay votes
the motion carried.
Mr. McClure recommended the board approve the
2003-2004 Ford-Iroquois Public Health Department contract for providing the
district’s school nursing services. The
contract will be in the amount of $7,467.
David Dowling moved to approve the Ford-Iroquois Public Health
Department contract. Dean Swan seconded
the motion. Upon roll call, all members
present voted aye, there being no nay votes the motion carried.
Mr. McClure recommended the board approve the
Illinois State Police contract. The
Illinois State Police provide background checks for all new employees. This service is $10.00 per person and this
will be a two-year contract. Jeff Jarboe
moved to approve the Illinois State Police contract. Dean Swan seconded the motion. Upon roll call, all members present voted
aye, there being no nay votes the motion carried.
Mr. McClure recommended the board approve the
seeking of bids for milk and bread purchase and delivery service for the
2003-2004 school year. Dean Swan moved
to approve the seeking of bids for milk and bread. Al Schweighart seconded the motion. Upon roll call, all members present voted
aye, there being no nay votes the motion carried.
Mr. McClure informed that board that
according to new Board policy, at the beginning of each fiscal year the Board
must set a Date, Time, and Place for monthly board meetings. He recommended the board meet on the second
Wednesday of the month after the first Monday at 7:00 p.m. in the Little
Assembly at the High School. Dean Swan
moved to approve the new board meetings schedule. David Dowling seconded the motion. Upon roll call, David Dowling, Jean Schwartz,
Al Schweighart, Mike Short and Dean Swan voted aye, Jeff Jarboe voted nay. The motion carried 5-1.
Mr. McClure provided the board with a brief
status report on the budget for 2003-2004.
The education appropriation bill was signed and information on the State
funding has been slow. The district did
receive 1.6 million dollars again this year in early tax money from Ford
County. The budget must be on display
for thirty days before it can be approved at the September meeting. Mr. McClure recommended the board meet on
September 17th, 2003 instead of the 10th for its regular
meeting in order to meet this requirement.
Jean Schwartz moved to approve moving the September board meeting to
September 17th. Al Schweighart seconded
the motion. Upon roll call, all members
present voted aye, there being no nay votes the motion carried.
Mr. McClure tabled item 9.8 regarding Record
Copying.
In other business, Mr. McClure handed out new
school board policies for review. Mr.
McClure will be setting up a meeting with the policy review committee to
discuss these changes.
Jeff Jarboe shared with the board the
possibility of putting up lights at Memorial Field through a grant funded by
AMRENCIPS.
Jeff Jarboe moved to go into closed session
for the purpose of discussing employment of specific employees and discussion
of minutes of meetings lawfully closed.
David Dowling seconded the motion.
Upon roll call, all members present voted aye, there being no nay votes
the motion carried.
Closed session began at 8:56 p.m.
Jean Schwartz moved to come out of closed
session. Jeff Jarboe seconded the
motion. Upon roll call, all members
present voted aye, there being no nay votes the motion carried.
Closed Session ended at 9:35 p.m.
Mr. McClure recommended the board hire Donald
Shields as assistant Speech Coach at the High School. Jeff Jarboe moved to approve the
recommendation. Jean Schwartz seconded
the motion. Upon roll call, all members
present voted aye, there being no nay votes the motion carried.
Mr. McClure recommended the board hire Travis
Duley as the Assistant Girls Basketball Coach at the High School. Al Schweighart moved to approve the
recommendation. David Dowling seconded
the motion. Upon roll call, all members
present voted aye, there being no nay votes the motion carried.
Mr. McClure recommended the board hire Kelli
Vaughn to replace Kristin Oyer during her one year leave of absence as the
Varsity Volleyball Coach at the High School.
Jeff Jarboe moved to approve the recommendation. David Dowling seconded the motion. Upon roll call, all members present voted
aye, there being no nay votes the motion carried.
Mr. McClure recommended the board hire Kim
Brown and Jessica Hendershot as Junior High Noon Supervisors. Dean Swan moved to approve the
recommendation. Jeff Jarboe seconded the
motion. Upon roll call, all members
present voted aye, there being no nay votes the motion carried.
Mr. McClure recommended the board release the
following past closed session minutes:
May 16, 2001, September 19, 2001, October 17, 2001, December 12, 2001
and an additional December 12, 2001.
Jeff Jarboe moved to approve the recommendation. Al Schweighart seconded the motion. Upon roll call, all members present voted
aye, there being no nay votes the motion carried.
Dean Swan made a motion to adjourn. David Dowling seconded the motion. Upon roll call, all members present voted
aye, there being no nay votes the motion carried.
Meeting adjourned at 9:40 p.m.
_____________________________________ _________________________________
President, Board of Education Secretary, Board
of Education