MINUTES OF THE REGULAR MEETING OF THE PAXTON-BUCKLEY-LODA COMMUNITY UNIT SCHOOL DISTRICT NO. 10 BOARD OF EDUCATION OF FORD, CHAMPAIGN, VERMILION, IROQUOIS, AND LIVINGSTON COUNTIES OF THE STATE OF ILLINOIS HELD WEDNESDAY, SEPTEMBER 20, 2006 AT 7:00 P.M. AT THE PAXTON-BUCKLEY-LODA BOARD ROOM IN PAXTON, ILLINOIS.

 

President Mike Short called the meeting to order at 7:12 p.m.

 

Upon roll call, the following board members answered present:  Dawn Bachtold, David Dowling, Phillip Duling, Jeff Jarboe, Mike Short, Shawn Young, and Dean Swan. 

 

Others present were Marvin Barger, Andy Bennett, Bob Kerns, Rick Brackmann, Mike Brehm, Trent Eshleman, Jeff Graham, Barry Wright, Scot Vogel, Rocio Arroyave, Dave Harber, Abigail Smith, Cliff McClure, John Rawdin, Lynn Rubarts, Amy Teske, Tara Tighe, Marilyn Weber, and Chris Williams.

 

Shawn Young moved to approve the minutes of the previous meeting.  Dawn Bachtold seconded the motion.  Upon roll call, all members present voted aye, there being no nay votes the motion carried.

 

Dave Dowling moved to approve the Treasurer’s Report.  Dawn Bachtold seconded the motion.  Upon roll call, all members present voted aye, there being no nay votes the motion carried.

 

Russ Leigh arrived at the meeting at 7:15 p.m.

 

Dawn Bachtold moved to approve payment of all current bills.  Shawn Young seconded the motion.  Upon roll call, all members present voted aye, there being no nay votes the motion carried.

 

Dean Swan read a letter from the family of Dee Cookson thanking the Board for the plant.

 

Dean Swan read a letter from Barb Zimmerman thanking the Board on the dedication of Zimmerman Field and for the memorial plaque.

 

Dean Swan read a resignation letter from Lynn Rubarts resigning her position as payroll specialist at the Unit Office and as J.V. girls basketball coach.

 

At this time, Mr. McClure recognized the visitors to the board meeting.  Mr. McClure introduced Abigail Smith, who works with the district’s social worker, Jessica Stutz.   Mr. McClure introduced Scotland Vogel, 8th grade Social Studies teacher and head varsity boys basketball coach at the High School.  Mr. McClure also introduced Al Schweighart, former PBL board member.

 

Mr. McClure reported to the board the policy committee met last month regarding the several policies to be reviewed.  The policy committee recommended approving/deleting the following policies:

 

2:90                  Board self evaluation.                                                                Approved the Deletion

2:120                Board member development.                                                    Approved

2:120-E             Guidelines for serving as a member to a new school board

                        member.                                                                                   Not Approved

2:250                Access to district public records.                                                           Approved

2:250-AP           Access to and copying of district public records.                                    Approved

2:260                Uniform grievance procedure.                                                    Approved

4:90                  Student activity funds management                                             Approved

4:90-AP                        Activity fund.                                                                             Approved the Deletion

4:160                Hazardous and infectious materials                                            Approved

4:160-AP           Hazardous and infectious materials                                            Approved

5:40                  Communicable and chronic infectious disease                            Approved

5:60-E               Employee travel expense voucher                                            Approved the Deletion

5:150                Personnel records                                                                    Approved

5:160                Release of credit information                                                      Approved the Deletion

5:170                Copyright for publication or sale of instructional materials and

                        computer programs developed by employees.                          Approved

5:170-AP1         Copyright compliance                                                                Approved

5:170-AP2         Seeking permission to copy or use copyrighted works.              Approved

5:300                Schedules and employment year                                                           Approved

5:320                Evaluation                                                                                 Approved

6:30                  Organization of instruction                                                          Approved the Deletion

6:70                  Teaching about religions                                                                        Approved

6:80                  Teaching about controversial issues                                           Approved

6:145E              Programs for migrant students family interview form                     Approved the Deletion

6:150                Home and hospital instruction                                                    Approved

6:210                Instructional methods                                                                 Approved

6:220                Instructional materials selection and adoption                              Approved

6:230                Library resource center                                                              Approved

6:280                Grading and promotion                                                              Approved

6:290                Homework                                                                                Approved

6:330                Achievement and awards and scholarships                                Approved

7:80                 Release time for religious instruction/observance                                   Approved

7:90                  Release during school hours                                                     Approved

7:190-AP3         Guidelines for reciprocal reporting of criminal offenses

                        committed by students.                                                             Approved the Deletion

7:220                Bus conduct                                                                              Approved

7:310                Publications                                                                              Approved

7:310-AP           Guidelines for student distribution of non-school sponsored

                        written material on school grounds                                             Approved

7:340                Student records                                                                                    Approved

8:40                  Spectator conduct and sportsmanship at athletic and extra

                        curricular at school events                                                         Approved

 

Mr. McClure introduced Mr. Russell Leigh, the school auditor.  Each board member was given a copy of the 2005-2006 Paxton-Buckley-Loda CUSD No. 10 audit report.  Mr. Leigh addressed the board regarding the  audit stating that from a state standpoint the district is doing fine and in compliance.   With regard to the Education Fund, Mr. Leigh advised it had a healthy balance and was very consistent.  As Mr. Leigh went over the figures on Pages 19 and 20 and stated the expenditures for the Education Fund were consistent.  Mr. Leigh advised that the reserves were pretty solid too.   With regard to the Building Fund, Mr. Leigh advised that the Building Fund had a slight decrease, but nothing significant.  Mr. Leigh stated with life safety requirements the Building Fund is looking pretty good.  Mr. Leigh went over the Building Fund figures with the board.  With regard to the Transportation Fund, Mr. Leigh advised this fund is down by a big deficit due to the last State transportation payment not coming in on time.  Mr. Leigh stated the extra revenue will show up on next year’s audit, and this can be explained pretty easily.   Mr. Leigh directed the board to turn to Page 36 of the audit report to review the five-year comparison of assessed evaluation with him.   Mr. Leigh read over the management letter and findings with the board.  Mr. Leigh advised there were some minor issues regarding the Bond & Interest Fund and the expenditures under budgeted by ten (10) percent.  This is a finding according to the state, but Mr. Lee stated this is not a big deal by any means.  Mr. Lee advised there some outstanding checks that are more than one (1) year old.  He advised that these checks cannot be presented anymore and should be written off.  With regard to the high school activity fund, Mr. Lee stated the superintendent’s office is now managing this fund.  With regard to the shortage in this particular fund, Mr. Lee advised that this fund does not have good records, and it is hard to reveal what exactly happened.  Mr. Lee feels this deficit spans over a four or five year period of time and feels that it is mostly contributed to poor record keeping.  Mr. Lee advised during this period of time there were more than three different activity sponsors in charge of this account.  Mr. Lee stated that Jostens has some responsibility on this issue as well due to the fact that they did not advise the district of this outstanding bill.  Mr. Lee assured the board that Mr. McClure made the correct decision by taking over the management of the activity fund.   Mr. Lee advised the board that he would be more than willing to look deeper into this fund, but due to the poor record keeping, the information needed is just not there.  Mr. McClure recommended to the board to approve the 2005-2006 Paxton-Buckley-Loda CUSD No. 10 audit.  Jeff Jarboe made a motion to approve the 2005-2006 Paxton-Buckley-Loda CUSD No. 10 audit.  Dawn Bachtold seconded the motion.  Upon roll call, all members present voted aye, there being no nay votes the motion carried.

 

Mr. Russell Leigh left the meeting at 7:35 p.m.

 

Mr. McClure recommended to the board to approve the 2006-2007 Paxton-Buckley-Loda CUSD No. 10 budget.  Dave Dowling made a motion to approve the 2006-2007 Paxton-Buckley-Loda CUSD No. 10 budget.  Dean Swan seconded the motion.  Upon roll call, all members present voted aye, there being no nay votes the motion carried.

 

Mr. McClure introduced Mr. Dave Harber to the board.  Mr. Harber advised the board that based on the recommendation of the assessment committee the STS testing was moved to the fall.  Mr. Harber stated the testing will be complete as of September 21, 2006.  Mr. Harber explained with the testing done in the fall, the teachers will be able to diagnose problems in students before they occur at the beginning of the school year as opposed to diagnosing problems at the end of the school year.  Mr. Harber stated the district is switching to the Stanford 10 testing next year.  Mr. Harber advised that he still does not have all of the state testing results and will report on the results at a later time.  Mr. Harber stated there were two professional development days during the summer, June 7th and June 8th, in which twenty-five teachers were trained on the curriculum mapper software.  Mr. Harber showed the board an example layout of a monthly plan of Mrs. Haile’s.  Mr. Harber advised the staff is very cooperative. Mr. Harber reiterated to the board the school improvement plan for the district and how it’s hard to see immediate results but is hopeful to see some rising scores with this plan.  Mr. Harber advised the State AYP progress goes up seven percent per year.  Mr. Harber stated the district has a solid foundation for making improvement, but it will take some time.

 

Mr. McClure recommended to the board to approve and adopt the policy committee’s recommended policies, namely 2:90, 2:120, 2:120-E, 2:250, 2:250-AP, 2:260, 4:90, 4:90-AP, 4:160, 4:160-AP, 5:40, 5:60-E, 5:150, 5:160, 5:170, 5:170-AP1, 5:170-AP2, 5:300, 5:320, 6:30, 6:70, 6:80, 6:145-E, 6:150, 6:210, 6:220, 6:230, 6:280, 6:290, 6:330, 7:80, 7:90, 7:190-AP3, 7:220, 7:310, 7:310-AP, 7:340, and 8:40.  Shawn Young made a motion to approve and adopt the policy committee’s recommended polices, namely 2:90, 2:120, 2:120-E, 2:250, 2:250-AP, 2:260, 4:90, 4:90-AP, 4:160, 4:160-AP, 5:40, 5:60-E, 5:150, 5:160, 5:170, 5:170-AP1, 5:170-AP2, 5:300, 5:320, 6:30, 6:70, 6:80, 6:145-E, 6:150, 6:210, 6:220, 6:230, 6:280, 6:290, 6:330, 7:80, 7:90, 7:190-AP3, 7:220, 7:310, 7:310-AP, 7:340, and 8:40.  Dave Dowling seconded the motion.  Upon roll call, all members present voted aye, there being no nay votes the motion carried.

 

Mr. McClure reported to the board there are five outstanding items on the junior high construction punch list, namely (1) fire suppression systems inspection.  These items need to be remediated.  FGM and the engineer have been answering questions raised by this report; (2) Nogle & Black – the district is still withholding money due to condensation issues.  Scot Fairfield stated they are suppose to come back and fix this issue, and when they do, the district will release the money due to Nogle & Black; (3) Bacon & VanBuskirk – they need to fix the door closure; (4) TSI – Mr. McClure advised he has been informed there are three placed on the gym floor where the concrete is not settling.  This company is suppose to be sending a letter; and (5) Foulte Company – this company installed the gym floor.  Mr. McClure advised that due to the summer humidity there is noticeable grooving in the gym floor, and the company is to fix floor.   

 

Mr. McClure advised we need to set up a building and grounds committee meeting some time in the near future to discuss some ADA needs in the district and to obtain bids on the track again.

 

With regard to 6th day attendance, Clara Peterson Elementary Principal, Trent Eshleman, reported that the attendance number was 351.  Mr. Eshleman advised currently Clara Peterson Elementary has an enrollment of 401.  However, these numbers include early childhood and PREP students. Eastlawn Elementary principal, Tara Tighe, reported that their 6th day attendance enrollment was 308.  She also reported Eastlawn has 102 3rd graders, 104 4th graders, and 105 fifth graders. Junior High School principal, Jeff Graham, reported that their 6th day attendance enrollment was 344.  He also reported the Junior High has 121 6th graders, 115 7th graders, and 108 8th graders.  High School principal, John Rawdin, reported that their 6th day attendance enrollment was 464.  He also reported that the High School has 119 Freshman, 121 Sophomores, 113 Juniors, and 111 Seniors.

 

Mr. McClure recommended to the board to approve the ISBE Application for Recognition of Schools.  This is an annual report that must be filed for each school with ISBE.  Dean Swan made a motion to approve the ISBE Application for Recognition of Schools with regard to Clara Peterson Elementary.  Dawn Bachtold seconded the motion.  Upon roll call, all members present voted aye, there being no nay votes the motion carried.  Shawn Young made a motion to approve the ISBE Application for Recognition of Schools with regard to Eastlawn Elementary.  Dave Dowling seconded the motion.  Upon roll call, all members present voted aye, there being no nay votes the motion carried.  Phillip Duling made a motion to approve the ISBE Application for Recognition of Schools with regard to the Junior High School.  Dawn Bachtold seconded the motion.  Upon roll call, all members present voted aye, there being no nay votes the motion carried.  Phillip Duling made a motion to approve the ISBE Application for Recognition of Schools with regard to the High School.  Dean Swan seconded the motion.  Upon roll call, all members present voted aye, there being no nay votes the motion carried. 

 

Mr. McClure advised the board the insurance committee will be setting up a monthly meeting in the near future.   Mr. McClure reported to the board that he received an e-mail today from the AED matching grant for another AED to use at athletic events.  Mr. McClure stated their a several staff members that are trained in using the AED.  Mr. McClure stated that each board member will received a copy of the book entitled Illinois School Law Survey.

 

Dean Swan made a motion to go into closed session to discuss the appointment, employment, compensation, and performance of specific employees of the public body.  Phillip Duling seconded the motion.  Upon roll call, all members present voted aye, there being no nay votes the motion carried. 

 

Closed session began at 8:11 p.m.

 

Phillip Duling made a motion to come out of closed session.  Dawn Bachtold seconded the motion.  Upon roll call, all members present voted aye, there being no nay votes the motion carried. 

 

Closed session ended at 9:03 p.m.

 

Mr. McClure recommended the board approve the resignation of Lynn Rubarts as payroll specialist at the Union Office and as high school junior varsity girls basketball coach.  Dawn Bachtold made a motion to approve the resignation of Lynn Rubarts as payroll specialist at the Union Office and as high school junior varsity girls basketball coach.  Phillip Duling seconded the motion. Upon roll call, all members present voted aye, there being no nay votes the motion carried. 

 

Mr. McClure recommended the board approve the hiring of Kevin Cantillon as a teacher aide at Clara Peterson Elementary.  Shawn Young made a motion to approve the hiring of Kevin Cantillon as a teacher aide at Clara Peterson Elementary.  Dawn Bachtold seconded the motion.  Upon roll call, all members present voted aye, there being no nay votes the motion carried. 

 

Mr. McClure recommended the board approve the hiring of Tracy Dahlman as a teacher aide at Clara Peterson Elementary.  Dawn Bachtold made a motion to approve the hiring of Tracy Dahlman as a teacher aide at Clara Peterson Elementary.  Phillip Duling seconded the motion.  Upon roll call, all members present voted aye, there being no nay votes the motion carried. 

 

Mr. McClure recommended the board approve Amy Teske as the district’s IMRF authorized agent and to place her name on the bank accounts at First National Bank of Paxton and Farmers-Merchants National Bank of Paxton.  Dave Dowling made a motion to approve Amy Teske as the district’s IMRF authorized agent and to place her name on the bank accounts at First National Bank of Paxton and Farmers-Merchants National Bank of Paxton.  Shawn Young seconded the motion.  Upon roll call, all members present voted aye, there being no nay votes the motion carried. 

 

Mr. McClure recommended the board approve Amy Teske as board secretary at the current board secretary rate.  Dawn Bachtold made a motion to approve Amy Teske as board secretary at the current board secretary rate.  Dave Dowling seconded the motion.  Upon roll call, all members present voted aye, there being no nay votes the motion carried. 

 

Mr. McClure recommended the board approve the contract of Mr. McClure to reflect his updated salary for the 2006-2007 school year.  Dawn Bachtold made a motion to approve the contract of Mr. McClure to reflect his updated salary for the 2006-2007 school year.  Dave Dowling seconded the motion.  Upon roll call, all members present voted aye, there being no nay votes the motion carried. 

 

Mr. McClure recommended the board approve the contract of Mike Brehm to reflect his updated salary for the 2006-2007 school year.  Jeff Jarboe made a motion to approve the contract of Mike Brehm to reflect his updated salary for the 2006-2007 school year.  Phillip Duling seconded the motion.  Upon roll call, all members present voted aye, there being no nay votes the motion carried. 

 

Mr. McClure recommended the board approve the contract of Trent Eshleman to reflect his updated salary for the 2006-2007 school year.  Phillip Duling made a motion to approve the contract of Trent Eshleman to reflect his updated salary for the 2006-2007 school year.  Jeff Jarboe seconded the motion.  Upon roll call, all members present voted aye, there being no nay votes the motion carried. 

 

Mr. McClure recommended the board approve the contract of Tara Tighe to reflect her updated salary for the 2006-2007 school year.  Phillip Duling made a motion to approve the contract of Tara Tighe to reflect her updated salary for the 2006-2007 school year.  Jeff Jarboe seconded the motion.  Upon roll call, all members present voted aye, there being no nay votes the motion carried. 

 

Dawn Bachtold made a motion to adjourn the meeting.  Dean Swan seconded the motion.  Upon roll call, all members present voted aye, there being no nay votes the motion carried.

 

Meeting adjourned at 9:08 p.m.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                                                                                                                           

President, Board of Education                                       Secretary, Board of Education