MINUTES OF THE REGULAR MEETING OF THE PAXTON-BUCKLEY-LODA COMMUNITY UNIT SCHOOL DISTRICT NO. 10 BOARD OF EDUCATION OF FORD, CHAMPAIGN, VERMILION, IROQUOIS, AND LIVINGSTON COUNTIES OF THE STATE OF ILLINOIS HELD WEDNESDAY, APRIL 16, 2008 AT 7:00 P.M. AT THE PAXTON-BUCKLEY-LODA BOARD ROOM IN PAXTON, ILLINOIS.

President Mike Short called the meeting to order at 7:00 p.m.

Upon roll call, the following board members answered present: David Dowling, Mike Short, Phillip Duling, Jeff Jarboe, Shawn Young, Dawn Bachtold, and Dean Swan.

Others present were Tara Tighe, Cliff McClure, Trent Eshleman, Jeff Graham, Barry Wright, Amy Teske, Marvin Barger, Ardell Goetting, Nancy Baird, Linda Tammen, Christine Williams, Travis Tate, and George Hoad.

Dean Swan made a motion to approve the consent agenda. Shawn Young seconded the motion. Upon roll call, all board members being present, the vote was unanimous and the motion passed.

Dean Swan read a letter dated March 17, 2008 from Robert Lindsay resigning from his assistant football coach position effective immediately.

Dean Sawn read a letter dated April 1, 2008 from Catherine Cope resigning as elementary special education teacher at the close of the 2007/2008 school year.

Ms. Tighe advised the Board the Policy Review Committee recently met. Ms. Tighe stated there is a change to last month’s packet of policies. Board Policy No. 7.30 regarding student assignments and attendance areas will not be approved tonight. The committee will meet again in May and June, and then the committee will be taking a break over the summer and will not meet again until August. A discussion was held regarding the audio-taping policy, and it was agreed the audio-taping policy would be brought up again at next month’s Board meeting. Mr. Jarboe stated he has been trying to get in touch with the Attorney General’s office but has had no success. Mr. Duling stated the Board needs to vote on this policy at next month’s meeting. Ms. Tighe asked the Board if they had any questions on the policies up for approval, and Mr. Jarboe questioned Board Policy 7.230 regarding misconduct of students with disabilities. Ms. Tighe explained the need for this policy and the process for expelling a student with disabilities.

Jimmy Shields entered the meeting at 7:10 p.m.

Mr. McClure informed the Board the Insurance Committee recently met. Ron Ray and Brian Loman of Ron Ray & Associates were at the committee meeting. A rate comparison sheet was handed to each Board member reflecting a 9.9% increase for Personal Care and a 21% increase for Health Alliance for the 2008/2009 school year. Mr. McClure advised the Board that the District will spend over $1 million dollars in health insurance alone for the 2008/2009 school year, and the District needs to gain control over this expense and educate staff on other health insurance options. The insurance committee is recommending the District add another health insurance option for staff members that carry employee+1 and family insurance since the rates for the HMO policy are so high. The committee is suggesting a CCP250 policy through Health Alliance which is an 80/20 policy. The rates for employee+1 and family are $300.00 per month cheaper than the current HMO plan in place. Mr. McClure advised that Ron Ray will bring back firm rates for the CCP250 policy at the committee’s next meeting. Mr. Dowling added that the CCP250 is a similar plan as the current HMO but with a higher deductible.

Nancy Baird addressed the Board with regard to the PBL Education Foundation mini-grant winners. Ms. Baird advised that Jodi Coplea won a mini-grant for Panther Time in the amount of $500.00; Linda Tammen won a mini-grant for both Clara Peterson and Eastlawn for Author Visit – Alice B. McGinty in the amount of $2,000.00; Erin McKavanagh and Sherrie Jacobs for 8^th Grade Literature Circles in the amount of $300.00; and Travis Duley for Web Design Software in the amount of $1,000.00. Ms. Baird also advised that Beth Nuss was awarded $495.00 for the purchase of a digital recorder for the Junior High and High School. Ms. Baird stated that the PBL Education Foundation is revising the grant procedure to make it more user friendly for the teachers and will come in a different format for next year. Phillip Duling made a motion to approve the PBL Education Foundation mini-grants by Jodi Coplea for Panther Time in the amount of $500.00, Linda Tammen for Clara Peterson and Eastlawn for Author Visit – Alice B. McGinty in the amount of $2,000.00, Erin McKavanagh and Sherrie Jacobs for 8^th Grade Literature Circles in the amount of $300.00, Travis Duley for Web Design Software in the amount of $1,000.00, and Beth Nuss for $495.00 for the purchase of a digital recorder. Dave Dowling seconded the motion. Upon roll call, all board members being present, the vote was unanimous and the motion passed.

Mr. McClure added that the PBL Advantage fund raiser is close to $60,000.00 and recently ordered four more white boards and is tentatively planning another evening of presentations on white boards for April 30, 2008 at 6:30 p.m.

Mr. Wright addressed the Board with regard to summer school. All remediation forms are in from teachers and staff is working on class rosters, and this information should be available at next month’s meeting. Mr. Wright stated summer school needs two more teachers. Mr. McClure informed the Board of costs for transportation for K-8 summer school. This recommendation has come from the administration, and they feel it is time for the District to provide this service as the District is not servicing all students that could benefit from summer school. Mr. McClure stated the cost for transportation is approximately $7,000.00 which is a non-reimbursable expense to the District but feels this expense is worth it. Mr. McClure also advised that transportation for High School students taking summer school courses at GCMS will cost approximately $1,720.00 which is from the PBL parking lot to the GCMS parking lot and not door-to-door. With regard to tuition costs, Mr. McClure suggested the District increase the cost per course to $125.00 to make it consistent with GCMS’ summer school tuition costs. This tuition increase is just for High School students only. Phillip Duling made a motion to approve summer school transportation for students in Kindergarten through 8^th Grade with a cost of approximately $7,000.00 and summer school transportation shuttle from PBL parking lot to GCMS parking lot for High School students taking GCMS summer school courses with an approximate cost of $1,720.00. Shawn Young seconded the motion. Upon roll call, all board members being present, the vote was unanimous and the motion passed. Dean Swan made a motion to approve the increase of High School summer school tuition to $125.00 per course. Dave Dowling seconded the motion. Upon roll call, all board members being present, the vote was unanimous and the motion passed.

Mr. McClure informed the Board on capital projects and summer maintenance. The roof contracts for Clara Peterson and the High School have been received, and Mike Cain is setting up a meeting in May with Mr. Bennett to discuss when would be a good time for the roof projects to begin. Mr. McClure stated the District will more than likely start with Clara Peterson’s roof and then move on to the High School’s roof due to summer camps during the month of June at the High School and Junior High. Mr. McClure advised that Dan Moore from FGM met with Interkal last week and did some measuring and talked about additional chair back seats and preparing a change order. Mr. McClure stated we will have to wait and see from the shop drawings for sure, but it appears that the District can purchase additional chair back seats for the west, two middle, and east sections. Mr. McClure added the only drawback is that installation will take approximately 10-14 days and will not occur until the latter part of August. Mr. Overstreet and Mr. Rawdin will need to work out the basketball and volleyball practice scheduling around the bleacher installation project and will also need to work out physical education classes. Mr. McClure informed the Board that the new bleachers will stretch out a little farther than the current bleachers. A discussion was held regarding the new storage facility and when construction will begin. Mr. McClure advised the Board that Andy Bennett will be on vacation next week and construction should begin upon his return. The balance for the new storage facility and equipment is close to $88,000.00. Mr. McClure also mentioned that Berns and Clancy are the engineers who are doing the site survey at Clara Peterson, and the District should be getting some information fairly quickly so the District can bid this project in the fall.

Mr. McClure informed the Board the health/life safety audit revealed the District needs to upgrade the Eastlawn kitchen’s hood. A distributor of the equipment estimated the cost to be approximately $30,000.00. Mr. McClure stated there is some electrical work to be done along with some plumbing. Mr. McClure suggested this expense be in the FY 2009 budget and that bids could be opened at next month’s meeting so installation of this equipment could take place sometime this summer. This new equipment will allow for a decrease in preparation time. Mr. Bennett and Mr. Mertes have both reviewed the specs on the new equipment and are suggesting a 2 inch drain as opposed to a 3 inch drain. Dean Swan made a motion to release bids for new equipment at the Eastlawn kitchen. Phillip Duling seconded the motion. Upon roll call, all board members being present, the vote was unanimous and the motion passed.

Mr. McClure advised the Board that the bids for the four storage sheds and Grasshopper cab/snowblower were opened Friday, April 11, 2008 at 1:30 p.m. and the Board needs to approve the bid winners. The cab/snowblower can be picked up right away, and the storage sheds will be available for pick up at the close of the school year to allow time to empty the sheds. Dave Dowling made a motion to approve Bob Lindsay as bid winner for Shed #1 in the amount of $150.00, Jenny Jamison as bid winner for Shed #2 in the amount of $56.47, Stacy Johnson as bid winner for Shed #3 in the amount of $200.00, Brooke Adkins as bid winner for Shed #4 in the amount of $75.00, and Stan James as winner for the Grasshopper cab/snowblower in the amount of $375.00. Shawn Young seconded the motion. Upon roll call, all board members being present, the vote was unanimous and the motion passed.

Ardell Goetting, Buckley Village Mayor, addressed the Board with regard to the Village’s property tax abatement request. Mr. McClure read aloud the legal description regarding the property that the Village would like taxes abated. Mr. Goetting informed the Board that Buckley would like to get a service station and there is a potential investor interested but needs an incentive to start a business in Buckley. The Village would like to offer this prospective business a ten year property tax abatement but would be willing to settle for less. Mr. McClure informed the Board that the property in question generates approximately $1,200.00 per year in taxes for the District. President Short asked Mr. Goetting if he needed an answer this evening, and Mr. Goetting stated it would prefer an answer tonight. President Short advised Mr. Goetting that the Board of Education has received four similar requests for property tax abatement, and the Board has denied all requests because this is how the District receives its funding for operation. The Board does not want to set a precedence for tax abatement. A discussion was held regarding the other tax abatement requests and the reasons why the Board denied those requests. Mr. Dowling asked Mr. Goetting if the service station that was interested in coming to Buckley was a chain-type of service station, and Mr. Goetting answered it was not. Shawn Young made a motion to deny the property tax abatement request from the Village of Buckley. Dawn Bachtold seconded the motion. Upon roll call, all board members being present, the vote was unanimous and the motion passed.

Mr. McClure stated Russ Leigh has submitted his contract for the FY 2008 audit in the amount of $5,100.00 which is the same amount has last year’s contract. Shawn Young made a motion to approve the Russell Leigh & Associates contract for the FY 2008 audit in the amount of $5,100.00. Dean Swan seconded the motion. Upon roll call, all board members being present, the vote was unanimous and the motion passed.

Jeff Jarboe made a motion to approve School Board Policy Nos. 1.10, 2.30, 2.60, 2.70, 6.235-AP, 6.235-AP2, 6.235-E, 6.235-E2, 6.235-E3, 7.10, 7.40, 7.80, 7.110, 7.120, 7.150, 7.160, 7.200, 7.210, 7.230, 7.250, 7.260, and 7.325. Phillip Duling seconded the motion. Upon roll call, all board members being present, the vote was unanimous and the motion passed.

Mr. McClure advised the Board that the student handbooks and athletic code of conduct will be available for the Board’s approval at the May Board meeting.

John Rawdin entered the meeting at 7:55 p.m.

Mr. Eshleman advised the Board that there are no significant changes to the Clara Peterson student handbook other than updating the District-wide visitors on campus policy to mention the new security system, cell phone usage, and School Reach notification

Ms. Tighe informed the Board only minor changes are necessary to the Eastlawn student handbook and plans to add the same language as Mr. Eshleman mentioned with regard to the new security system, cell phone usage, and School Reach notification.

Mr. Graham advised the Board there will be a better definition of “extra-curricular” and “co-curricular” in the Junior High student handbook and will also add the language with regard to the new security system, cell phone usage, and School Reach notification.

Mr. Rawdin informed the Board that several parents have asked for a better definition of what is “acceptable” and what is “unacceptable” with regard to the High School dress code. Mr. Rawdin stated he is still working on a clear definition for the dress code and will have this available for the Board to approve at the May meeting.

Mr. McClure stated that the District’s annual building inspection and five year report from the Regional Office of Education has not been received and should be available by the May Board meeting.

Mr. McClure informed the Board that Lawrence E. Smith & Associates will be offering student insurance for the 2008/2009 school year at the same rate as last year. There are approximately twenty students that carry this insurance. Dean Swan made a motion to approve Lawrence E. Smith & Associates for student insurance for the 2008/2009 school year. Shawn Young seconded the motion. Upon roll call, all board members being present, the vote was unanimous and the motion passed.

Mr. McClure explained that each year the Board must take formal action on the IESA and IHSA contracts. IHSA is no cost to the District for membership and participation, and IESA will charge the District $675.00 for membership and participation. Phillip Duling made a motion to approve the contract with IHSA at no cost to the District and the contract with IESA in the amount of $675.00 for membership and participation. Dean Swan seconded the motion. Upon roll call, all board members being present, the vote was unanimous and the motion passed.

Mr. McClure informed the Board that each year the Board reviews the District’s registration, lunch, and milk fees. Two years ago, the District increased the cost of registration, lunches, and fees for athletics and extra-curriculars.

Mr. McClure advised the Board that Mr. Duling attended a meeting regarding county school facility tax. Mr. McClure explained this issue will likely be on the November ballot in Champaign County. Mr. Duling stated this issue was brought up ten years ago in Iowa, and Williamson Count in Illinois has accepted this tax. The Regional Office of Education for Champaign-Ford has been approached regarding this tax. A packet of information regarding this tax was handed to each Board member. A discussion was held regarding this tax and how the money follows the student’s residence and not the school.

Mr. McClure informed the Board that last week Stan Daro, Amy Teske, and I met with Marie Knorr of Lincoln Investments regarding the District’s 403(b) plan and Federal changes to 403(b) plans. Ms. Knorr was very knowledgeable and gave us some names of third-party administrators (TPA). The District needs to hire a TPA who is trained in the various 403(b) laws and to a plan together for the District. Penalties for not being in compliance with the 403(b) laws are very steep. Mr. McClure suggested the District search for a TPA and to have a 403(b) plan in place and approved by the Board prior to the start of the 2008/2009 school year.

Mr. McClure stated PSAE testing will be April 23^rd and April 24^th for all Juniors, the High School show choir spectacular show is scheduled for April 19^th, and Mr. Shields recently held a reuse-a-shoe program throughout the District. The District has received its certificate for financial recognition from ISBE. Mr. McClure also stated that the District has received notification from TRS that the TRS 2.0 and ERO options will no longer be available through payroll deduction and will end in June 2009.

Phillip Duling a motion to go into closed session to discuss the appointment, employment, compensation, discipline, performance of specific employees of the public body pursuant to 5 ILCS 120/2(c)1. Dave Dowling seconded the motion. Upon roll call, all board members being present, the vote was unanimous and the motion passed.

Closed session began at 8:43 p.m.

Jeff Jarboe made a motion to come out of closed session. Dawn Bachtold seconded the motion. Upon roll call, all board members being present, the vote was unanimous and the motion passed.

Closed session ended at 9:55 p.m.

Mr. McClure recommended to the Board to accept the resignations of Bob Lindsay as High School assistant football coach and Catherine Cope as elementary special education teacher at the close of the 2007/2008 school year. Jeff Jarboe made a motion to approve the resignations of Bob Lindsay as High School assistant football coach and Catherine Cope as elementary special education teacher at the close of the 2007/2008 school year. Dave Dowling seconded the motion. Upon roll call, all board members being present, the vote was unanimous and the motion passed.

Mr. McClure recommended the Board approve Steven Waugh as Freshman girls basketball coach for the 2008/2009 school year. Phillip Duling made a motion to approve Steven Waugh as Freshman girls basketball coach for the 2008/2009 school year. Shawn Young seconded the motion. Upon roll call, all board members being present, the vote was unanimous and the motion passed.

Mr. McClure recommended the Board approve Nancy Streitmatter as High School English teacher for the 2008/2009 school year. Dawn Bachtold made a motion to approve Nancy Streitmatter as High School English teacher for the 2008/2009 school year. Dave Dowling seconded the motion. Upon roll call, all board members being present, the vote was unanimous and the motion passed.

Mr. McClure recommended the Board approve Hillary Sawyer as Junior High 6^th grade teacher for the 2008/2009 school year. Dean Swan made a motion to approve Hillary Sawyer as Junior High 6^th grade teacher for the 2008/2009 school year. Dave Dowling seconded the motion. Upon roll call, all board members being present, the vote was unanimous and the motion passed.

Mr. McClure recommended the Board approve Lacey Smith as an elementary teacher for the 2008/2009 school year. Shawn Young made a motion to approve Lacey Smith as an elementary teacher for the 2008/2009 school year. Dean Swan seconded the motion. Upon roll call, all board members being present, the vote was unanimous and the motion passed.

Mr. McClure recommended the Board approve Stacia Johnson as 7^th grade girls basketball coach for the 2008/2009 school year. Shawn Young made a motion to approve Stacia Johnson as 7^th grade girls basketball coach for the 2008/2009 school year. Phillip Duling seconded the motion. Upon roll call, all board members being present, the vote was unanimous and the motion passed.

Mr. McClure recommended the Board approve Kelli Vaughn as 8^th grade girls volleyball coach for the 2008/2009 school year. Dean Swan made a motion to approve Kelli Vaughn as 8th grade girls volleyball coach for the 2008/2009 school year. Dawn Bachtold seconded the motion. Upon roll call, all board members being present, the vote was unanimous and the motion passed.

Mr. McClure recommended the Board approve Kelly Reid as Junior High cheerleading sponsor for the 2008/2009 school year. Jeff Jarboe made a motion to approve Kelly Reid as Junior High cheerleading sponsor for the 2008/2009 school year. Dave Dowling seconded the motion. Upon roll call, all board members being present, the vote was unanimous and the motion passed.

Phillip Duling made a motion to adjourn the meeting. Dave Dowling seconded the motion. Upon roll call, all board members being present, the vote was unanimous and the motion passed.

The meeting adjourned at 10:10 p.m.

President, Board of Education Secretary, Board of Education