John Overstreet, Executive Secretary
Phone 217-379-4331 ~ Fax 217-379-2491 ~ Email
jeo259@hotmail.com
Minutes Principals' Meetings 1998-99
The following announcements were made:
Dr. Moll of Tri Valley agreed to be Treasurer replacing Mr. Bambrick of LeRoy.
Dr. Hedeman of Uni High agreed to host the Sangamon Valley Conference Cross Country Meet on October 16.
Sangamon Valley Conference passes for the upcoming school year were passed out and will be mailed to those who were unable to attend.
Reminders:
SIFA Golf Outing: Friday August 6 at Gibson City Railside.
Next Principal's meeting will be Wednesday September 1 at 8:15 at Country Thyme Tea Room in Paxton.
Wednesday May 5, 1999
1. The meeting started at 8:20. All schools were present except LeRoy and Momence.
2. A motion was made by Mr. Moll of Tri Valley and seconded by Mr. Gibson of Milford to accept the minutes of the April 7th meeting. The motion passed.
3. The Treasurers' Report was presented. As of May 4, 1999 the SVC has a balance of $2257.14. Mr. Bogner of Gibson City Melvin Sibley made a motion to accept the Treasurers' Report, Mr. Doan of Watseka seconded. The motion passed.
4. The Spring All Academic team was discussed. The following schools still need to send their names to John Overstreet: Blue Ridge, Fisher, Milford, Tri Valley and Watseka.
5. The Momence and Grant Park coop was discussed. Student Athletes from Grant Park will be allowed to play in Varsity games this coming year in the SIFA, contrary to the discussions of a year ago. The original coop agreement did not have student-athletes from Grant Park playing in varsity games in order for Momence to stay in the middle division. The IHSA By-laws overrule the SVC's and SIFA's By-laws.
6. Certificates for the 1999-2000 school year were discussed. Mr. Roberts of Fisher made a motion to purchase 'foil' certificates for First Team All Conference next year, presenting 'foil' certificates to All Academic Teams and changing the All Academic Team to one time a year to be presented at the May meeting, (this will require a change in the by-laws) and to award the current style certificates, to be presented to second teams, special and honorable mention beginning next year. Mr. Doan seconded the motion. The motion passed.
7. Principals were reminded to return their SIFA golf outing surveys to John Overstreet by Friday May 14th.
8. The calendar for 1999-2000 was discussed. A final copy will be presented at the June meeting.
9. A show choir coop was approved between Watseka, Donavon and Crescent Iroquois.
10. A coop between Iroquois West and Crescent Iroquois in soccer was approved.
11. A coop between Gibson City Melvin Sibley and Paxton Buckley Loda for speech was approved.
12. Changed the site of the June 9th meeting to Gibson City Melvin Sibley High School at 8:15 a.m.
13. Mr. Bogner of Gibson City Melvin Sibley passed out survey results on SVC school official's pay.
14. The meeting adjourned at 8:50.
April 7, 1999 Principals' Meeting Minutes
1. The meeting started at 8:20. The following schools were present: Blue Ridge, LeRoy, Paxton Buckley Loda, Rossville-Alvin, Hoopeston Area, Uni High, Milford, Iroquois West and Gibson City Melvin Sibley.
2. The minutes of the March meeting were approved as presented.
3. Mr. Bambrick of LeRoy presented the Treasurer's Report. The Sangamon Valley Conference has a balance of $1924.14 as April 7, 1999.
4. Officers for the 1999-2000 school year were elected by acclimation. The officers are: President Jim Flaherty, Vice President Jim Matta and Treasurer Jack Bambrick.
5. Nominations for the Bud Maynard Award were received. The one nomination will be reviewed by a committee of Lane, Bambrick and Doan.
6. An update of the SIFA was given. Please refer to the March 23 fax from John Overstreet for full text of proposed changes to the SIFA bylaws. The March 23rd fax also has prices on the golf outing on August 6th.
The main discussion focused on the certificates for the SIFA. The ICC currently gives 'foil' certificates at a cost of about $1.60 each. The main concern was if 'foil' certificates were given to the football players and not to the other sports and academic honors, it wouldn't be fair. This would mean the SVC would need, using current practices of awarding certificates, about 500 per year or more. This would be a cost of $500 to $600 per year. Most felt this was too much. Other plans suggested were to award All Academic Awards once instead of 3 times a year. The other plan was to give foil certificates to first team all conference only. And another plan was to let the ICC give foil to schools from their conference and the SVC would give certificates, like the ones currently used, for all sports/honors, including football. President Flaherty will discuss this matter with the ICC and report back.
7. Reminder: The SVC track meet will be Monday May 10th at Clifton High School. The meet will start at noon with field events. The seed meeting will be Wednesday May 5th at PBL High School at 7:00. (Check out the SVC homepage for further information) The Principals agreed that there should be a different policy concerning replacements at the meet this year. The old practice was no replacements, unless there was a Principals' note excusing the student athlete. Because of the fact that the seed meeting normally was the day before the meet, this was a fair practice. This year with 4 days and the possibility of several meets in between the seed meeting and the conference meet, the Principals agreed to allow a looser replacement policy. This will be discussed by the coaches at the seed meeting.
8. Mr. Lane of Rossville-Alvin informed the Principals that they had sent out letters to Hoopeston Area and Bismarck-Henning concerning the possible coop of girl's basketball next year. Mr. Lane said that only 12 girls have expressed interested. He said he hoped that the decision would be made quickly.
9. Mr. Bogner of GCMS reminded Principals that he had sent a survey concerning officials pay to all schools. The following schools had not returned the survey: PBL, Tri Valley, LeRoy, Rossville, Iroquois West and Armstrong-Potomac. Please send to Mr. Bogner at GCMS. He will share the information will the conference schools.
10. Mr. Bogner also asked if any schools allowed a waiver for cheerleaders and PE. A few of the schools allowed waivers.
11. The Principals passed a bylaw changed concerning ties in baseball and softball. The following motion was made by Mr. Gibson of Milford and seconded by Mr. Bogner of GCMS. (The motion passed unanimously)
Any game suspended with the score tied, shall be finished from the last full inning completed.
This will be added to the proper place in the SVC Bylaws for softball and baseball.
12. Scholastic Bowl awards were given. Rossville-Alvin was the team winner. The team standings and the individual award winners can be found on the SVC homepage.
13. Mr. Flaherty was instructed to write letters to the IHSA and the National Federation concerning the use of sports equipment with an 'authenticate" mark.
14. The meeting adjourned at 9:10.
March 3, 1999 Principals' Meeting Minutes
1. The meeting started at 8:25. The following schools were present: Blue Ridge, LeRoy, Paxton Buckley Loda, Watseka, Rossville-Alvin, Hoopeston Area, Uni High and Gibson City Melvin Sibley.
2. The minutes of the February meeting were approved as presented.
3. Mr. Bambrick of LeRoy presented the Treasurer's Report. The Sangamon Valley Conference has a balance of $3092.38 as March 3.
4. President Flaherty reminded the Principals that nominations for officers for 1999-2000 were due at the April Meeting. The election will also take place at the April 7th meeting.
5. Principals are reminded that nominations for the Bud Maynard Award are due at the April meeting. A committee was established to review the nominations. The members of the committee are: Mr. Bambrick of LeRoy, Mr. Lane of Rossville-Alvin and Mr. Doan of Watseka.
6. Fred Guyot Speech Certificates were pass out. If you have Speech and need a certificate contact John Overstreet.
7. Flaherty gave an update on the SIFA. There will a meeting between the SVC and the ICC on Friday March 19 in Champaign. Flaherty informed the Principals that the ICC does not want to pursue any joint conference meets in Golf, Wrestling or Cross Country for next year.
8. The Athletic Director's Report was discussed. The Principals did not act on the recommendation to increase the number of awards from first place as the Principals recommended to awards for 1st, 2nd, 3rd and 5th as the Athletic Directors recommended. The Principals decision was not based on the cost of the awards, but more on the feeling that most schools feel they do not have the room for 2nd through 5th place awards and that most schools do not keep trophies on display that are not first place.
The Principals agreed with the Athletic Director's recommendation to have a seed meeting for each tournament. The times and dates will be determined when the calendar for next year is finalized.
Concerning possible conflicts with tournaments and regular season conference games, the Principals felt that the two schools involved would need to work out the time of games. This possibly means playing the regular game first, then the tournament game. It is also possible to reschedule the regular season game to another date.
9. Mr. Bogner of Gibson City Melvin Sibley updated the SVC All Star Basketball Games on Saturday March 27 at 6:00 at GCMS. WGCY also has agreed to make a donation to the SVC from the proceeds of the games.
10. A tentative 1999-2000 calendar was passed out (and is attached here) for review. Bold print and underlined are dates that need to be finalized.
11. A reminder of the Honor Band at GCMS on Monday March 15 at 7:00 p.m.
12. Mr. Moll of Tri Valley expressed concern over the quality of questions purchased for the Scholastic Bowl used for the past 2 years. New questions have to be ordered next fall.
13. Mr. Moll distributed letters to several conference schools concerning the forfeiture of several volleyball games last fall due to the ineligibility of one student athlete. Mr. Moll's letter explains the circumstance behind the situation. The SVC trophy for the West Division was returned. Fisher who was 11-5 in 2nd place behind Tri Valley becomes the West Champion.
14. A letter was shared concerning a change in the Milford coop in football. Donovon will be dropped beginning in 1999-2000. Sheldon will continue as part of the coop.
15. A motion was made by Ms. Morford of Uni High to pay Country Thyme Tea Room $100 for the use of their facilities. The motion was seconded by Mr. Bogner. The motion passed unanimously.
16. Mr. Lane of Rossville-Alvin informed Principals that Rossville-Alvin might have a number problem with girl's softball. Only 8 girls showed up to the first week of practice. He hoped to have a decision very shortly whether or not they would be able to have team this year.
17. The meeting adjourned at 9:15.
February 3, 1999 Meeting Minutes
1. The meeting started at 8:20. All schools were present except Central Momence, and C.P.C.I.
2. The minutes of the December meeting were approved. Mr. Gibson of Milford made the motion to accept, Mr. Bogner of Gibson City Melvin Sibley seconded. The motion carried.
3. Mr. Bambrick of LeRoy presented the Treasurers' Report. The SVC has a balance of $3092.38 as of February 1, 1999. Mr. Moll of Tri Valley made a motion to accept the report as presented. Mr. Bogner of Gibson City Melvin Sibley seconded. The motion carried.
4. President Flaherty discussed the application of St.Thomas More High School to the SVC. After discussion concerning the predicted size of the St. Thomas and the experience that school have had with other private schools, President Flaherty was directed to inform St. Thomas that the SVC would vote down the request to join.
5. President Flaherty discussed the possible application of Christ Lutheran in Buckley to join the Sangamon Valley Conference. No official letter has been received by the SVC, so no action was taken.
6. The tournament committee's report was presented. Attached is an updated version of the changes made.
7. President Flaherty gave an update on the SIFA. A meeting has not been scheduled yet to discuss a joint conference meet in Cross Country, Golf and Wrestling for next year. The meeting will also have to include discussion on the SIFA concerning football for this fall.
8. A Treasurers' Report for the SIFA was passed out. All dues have been paid. The SIFA has a balance of $1650 as of February 3, 1999.
9. The All Academic Team for the Winter 1999 was distributed to the Principals. Please check spelling, etc.
10. Mr. Bogner of Gibson City Melvin Sibley informed the Principals that the SVC All Star Basketball Game would be held at GCMS on Saturday March 27th with the girls starting at 6:00 p.m. The game will be sponsored by Gibson City radio station WGCY. Selection to the team will be made at the All Conference meeting on February 20th. Mr. Bogner will discuss passes with the radio station.
11. Mr. Bogner of GCMS discussed the Honor Band to be held at GCMS on Monday March 15th at 7:00 p.m. Principals and band directors will be receiving at letter shortly with final details.
12. Information for the Basketball All Conference meeting will be passed out at the AD meeting on February 10th.
13. Principals were reminded that Bud Maynard Award nominees are due at the April meeting. The guidelines for the Award are attached.
14. Principals are reminded that The Fred Guyot Memorial Speech Awards are due. Each school who sponsors a speech team should send the name of one person to the Conference Secretary. Certificates will be available at the March 3rd meeting.
15. Pending final approval from Clifton the SVC Track meet will be on Monday May 10th at Central. The meet will start at noon with field events. The scratch meeting will be at Paxton Buckley Loda on Wednesday May 5th. Times and other details will be announced later.
16. Mr. Lane of Rossville-Alvin discussed their number problems at the Junior Varsity level in basketball. His concern was that in order to play a jv game, Rossville-Alvin would have to play junior(s). Some schools have allowed this and other have not. The feeling of other Principals was that if Rossville-Alvin needed to play juniors to have the game it was okay, but if enough freshman and sophomores were on the team then juniors should only play as needed. Mr. Lane also informed Principals that they intended to play girls basketball next year.
17. The meeting adjourned at 9:35. The next meeting is Wednesday March 3rd at 8:15 in Paxton.
1. The meeting started at 8:20. All members were present except: Iroquois West and Momence.
2. The minutes of the November 4, 1998 were approved.
3. President Flaherty of PBL informed the Principals that Prairie Central was forming a committee to study their future conference alignment.
4. Flaherty updated the Principals that the ICC is interested in discussing a joint conference meet in golf and wrestling, but not track and cross-country. The Principals instructed Flaherty to schedule a meeting after the first of the year.
5. Paul Colba of Tri Valley presented the possible coop of Tri Valley and LeRoy in boys and girls track. He said the main reason was due to the declining numbers and to allow for student-athletes to run on relays. After discussion, a roll call vote was taken. The motion failed 6-5.
6. Dr. Hedeman of Uni High informed the Principals that both the U of I and Parkland's tracks were not available for the SVC meet next May 11. Mr. Pankey of Clifton said their track was available on Monday May 10. Secretary Overstreet will contact Rantoul and Mahomet to see about using their tracks on Tuesday May 11.
7. A committee for the SVC tournaments was formed. It will include PBL, GCMS, Iroquois West and Fisher. The meetings will take place after the first of the year.
8. There will be no January 1999 meeting.
9. SIFA dues were discussed. It was agreed that Momence and Central would pay dues to the SVC and the SIFA. Also, only the host school of a coop will pay the $100 dues to the SIFA. (The following schools still owe $100: Central, Momence, Fisher and GCMS. Please send checks to John Overstreet at PBL.)
10. Mr. Bogner of GCMS passed out a letter concerning the Honor Band. There will be a meeting on December 8 at 8:15 at GCMS High School. If you have any questions, please contact Frank Titus at GCMS.
11. Mr. Gibson of Milford informed the Principals that their coop in football with Donavon will more than likely be dropped.
12. Mr. Lane of Rossville-Alvin informed the conference that girls basketball had to be dropped due to only 5 girls coming out. He expressed his apology for the lateness of the decision.
13. The meeting adjourned at 8:45. The next meeting will be Wednesday February 3, 1999 at 8:15 in Paxton.
Minutes
Principals' Meeting
Wednesday November 4, 1998
Paxton
1. The meeting started at 8:20. All members were present except Momence and Central.
2. The minutes were approved from the October meeting. Mr. Gibson of Milford made the motion, Mr. Moll of Tri Valley seconded. The motion carried.
3. Mr. Bambrick of LeRoy presented the Treasurer's Report. The SVC has a balance of $3247.38. Mr. Moll of Tri Valley made the motion, Mr. Bogner of Gibson City Melvin Sibley seconded. The motion carried.
4. President Flaherty informed the Principals that Prairie Central has informally inquired about joining the SVC as a full member. There has been no contact from Prairie Central in the last few weeks. The discussion focused on the size of Prairie Central (near 700) and the effect on the small schools especially in the west division. There was also discussion on the effect on the SIFA. If the SVC inducted Prairie Central would the SIFA have to? President Flaherty has briefly discussed this with representatives from the ICC and they agreed that this something that the SIFA bylaws do not address.
5. Mr. Moll of Tri Valley presented a request to allow a coop in boys and girls track next spring between Tri Valley and LeRoy. Mr. Moll explained the main reason for the coop would be to allow more participation by student-athletes from both schools. The request was tabled until the December meeting to allow Principals to discuss the matter with their coaches and athletic directors.
6. A site is needed for the SVC track meet next May 11. Mr. Hedeman of Uni High will contact the University of Illinois and Parkland about using their tracks.
7. Flaherty informed members that the January 1999 meeting might be canceled due to the fact that the Country Thyme Tea Room will be closed. A final decision will be made next month.
8. Flaherty informed the Principals that a meeting with the ICC concerning the SIFA would be held in December. The possible merger of golf, cross country, wrestling and track will be discussed. There will also be discussion concerning by law changes needed on topics like addition of a treasurer, a set meeting date after football and other topics.
9. Several schools still need to send $100 to PBL for SIFA dues. Please send them in care of John Overstreet.
10. Gibson City Melvin Sibley, Momence and Central need to send their All-Academic nominees to John Overstreet as soon as possible.
11. Mr. Bogner passed out information on the SVC all star basketball game that radio station WGCY is willing to host again this year. More information will be provided to the SVC a later date.
11. Mr. Bogner also informed members that the Railside golf club is willing to host the SIFA golf outing on August 6, 1999. The tentative times are 1:00 golf, 6:00 social hour and 7:00 dinner.
12. The meeting adjourned at 8:50. The next meeting is Wednesday December 2 in Paxton.
October 7, 1998
Principals' Meeting
a--Dues are payable this year to the SIFA. Please send $100.00 to John Overstreet at Paxton-Buckley-Loda.
b--John Overstreet was appointed Treasurer for the SIFA.
c--A discussion was held on the governing body of the SIFA. It is the recommendation of the SVC that the Conference Alignment Committee represent the SVC in the SIFA. The CAC for the SVC is made up of Jim Flaherty, Mark Doan and Mike Gibson. Language would have to be added to the SIFA bylaws. The CAC would be made up of the SVC President and two other members. They would represent the SVC in joint meetings and would report back to the Principals for approval on matters for the SIFA.
d--It is the recommendation of the SVC that the SIFA hold a meeting after the conclusion of the current football season. This meeting will be arranged by Mr. Flaherty and the ICC. It also was recommended that the SIFA meet in future years after the end of the football season.
e--Mr. Bogner of Gibson City Melvin Sibley will check into the SIFA golf outing to possibly be held at Railside in Gibson City on Friday August 6, 1999 as provided by the SIFA bylaws. This would include a golf outing and dinner. This is for football coaches, administrators and athletic directors. (Mr. Bogner made contact with Railside and they would be willing to host the outing. The golfing would start at 1:00, social hour at 6:00 and dinner at 7:00. Costs of golfing and the meal have not been discussed.)
f--A discussion was held on a school's right to refuse officials in the SIFA. There was concern expressed that the refusal letter should be signed by the school administration. This will be discussed with the ICC in more detail. Schools can not refuse officials for the first year 1999-2000 of the SIFA.
g--This was not discussed at the meeting, but Mr. Matta of Hoopeston Area pointed out after the meeting that the SIFA bylaws state that each schools makes its own freshman schedule. This is not the case. There is a freshman schedule that was made last spring at a meeting of the Athletic Directors.
h--A discussion was held on the possibility of expanding the SIFA beyond football to include golf, cross-country, wrestling and track. It was agreed that the SVC would be favorable to continuing talks with the ICC. A committee (Jim Flaherty, Frank Bogner and Dick Kelley) was established to continue the talks with the ICC.
September 2, 1998
1. The meeting started at 8:25. All members were present except Central and Momence. CPCI and Armstrong-Potomac also attended.
2. The minutes of the June 10,1998 meeting were approved as read.
3. Mr. Bambrick of LeRoy presented the treasurer's report. The SVC has a balance of $1378.74 as of August 31, 1998.
4. President Flaherty reminded Principals of the SVC Social next Wednesday September 9 at 7:30 at Lakeview Country Club in Loda. Schools are reminded they are responsible for the number attending or the number given to Flaherty at the meeting, which ever is greater. Please make checks out to Lakeview Country Club. The cost is $18.30 per person. If you did not have an exact count, please contact Mr. Flaherty as soon as possible.
5. A reminder that SVC Directory pages are due by Friday September 4. Fisher, Momence and Armstrong-Potomac still owe.
6. Changes in the Constitution were discussed and approved as presented. Mr. Bogner of GCMS made the motion, Mr. Gibson of Milford seconded.
7. Changes in the by-laws were discussed. Mr. Roberts of Fisher made a motion to amend the proposed changes concerning Article II, Section 10, I, Article III, Section 7, D, Article VI, Section 7, E and Article VII, Section 3, D. The second sentence in the proposed changes was deleted in each of the above sections. Mr. Matta of Hoopeston Area seconded. The motion carried unanimously.
8. A motion was made by Mr. Roberts of Fisher to amend Article XI Section 7 concerning the All Academic team to read as follows: 7. Each school will provide a list of eligible seniors to the Executive Secretary by the November meeting for fall sports/activities, by the February meeting for winter sports/activities and by the May meeting for spring sports/activities. Dr. Hedeman of University High seconded the motion. The motion carried unanimously.
9. A change was made in the 1998-99 Calendar. The SVC Social is at 7:30, not 7:00 as in the most recent Calendar. A site is still needed for the Honor Band.
10. A survey of sports offered was presented and corrected. An updated version will appear in the Directory.
11. Secretary Overstreet informed the Principals of the need for a third site for the girls' basketball tournament in 1999-2000 and 2000-2001, due to the change in coops last year. A site is needed for Monday January 24, 2000 and Monday January 22, 2001.
12. A brief discussion was held on setting up a tournament committee sometime after the first of the year.
13. A Reminder of the SVC Athletic Director's meeting. Wednesday September 23 at 8:15 a.m. at the Tea Room in Paxton. If you have anything that needs to be on the agenda contact Secretary Overstreet.
14. The meeting adjourned at 9:05. The next meeting is Wednesday October 7 in Paxton.